Submission Information

We accept a number of different types of submission to our conferences. This page describes the options and provides information to help you through the process from abstract submission to preparing your presentation at the conference.

Submission Types

This section provides information about the types of submissions invited for consideration. It should be read in conjunction with the Call for Papers and also the Submission Guidelines section below. You can also download a .pdf of the submission types accepted. When you are ready to submit you will select ‘Submit an Abstract’ from the Call for Papers page where you will be asked to select from the options described below.

Academic Research Papers
Papers should address one of the topics listed in the call for papers and can describe a wide range of research including empirical or theoretical studies. In addition, philosophical papers presenting an argument and papers presenting a process that has been developed and is now ready for wider use are welcome. In all cases concepts and underlying principles should be emphasised, with enough background information to orient any reader who is not a specialist in the particular subject area original. The work should not have been published elsewhere and should not be intended to be published elsewhere during the review period. N.B. Submitting an academic paper implies that if accepted at least one author will register for the conference with the ‘paper publication’ option. Should you decide that you do not wish to publish your paper after it has been reviewed, you will be charged this fee in any case. You can change your submission from academic paper to presentation only prior to review without penalty.

Posters/ Work in Progress
Researchers are invited to submit current projects which are either at the proposal stage or are work in progress. In the first instance you should submit an abstract describing the project. If your abstract is selected, you will be given the choice of producing a short paper with poster or abstract only with poster. If you opt for a paper, this should be a maximum of 2000 words including abstract, keywords and references. The paper will be double-blind peer reviewed and if accepted will be published in the conference proceedings. Presentation of the work at the conference will take the form of a Poster. Posters will be on display for the duration of the conference and there will be a timetabled slot for contributors to stand by their posters so that participants can come and discuss the research. Participants will be asked to vote for the best poster and special certificate will be given to the poster presenter receiving the highest number of votes.

Presentation without Publication
If you would like to present your research at the conference, but you do not want to submit a paper for review and publication in the Conference Proceedings you should select the Presentation Only option. In this case your abstract will be assessed and if deemed relevant to the conference you will be allocated a presentation slot on the timetable once registration has been completed.

PhD/Masters Research Colloquium
Doctoral Candidates and Masters Degree Students are invited to submit papers describing their research. Accepted papers will be organised into a Colloquium and there will be a chair person and a discussant to provide constructive feedback on the work. To be eligible, the work must be that of the student, and it is necessary for the paper to be produced to a publishable academic standard. PhD/Masters Supervisors may be co-authors, but the student must be the lead author and must present the paper at the conference. PhD and Masters papers will be subject to the same criteria and processes as research papers. However, reviewers are aware that the paper is PhD or Masters research and that the final results may not have been fully completed and interpreted. A winners certificate is awarded to the best PhD paper presented at the conference.

Case Study Submissions
Case study submissions should be written to publishable standards. Case studies will be subject to the same criteria and processes as research papers.

Non-Academic Contributions
The conference committee welcomes contributions from individuals and organisations working in the field. These contributions can take the form of a presentation or a demonstration. In the first instance an abstract should be submitted describing the work to be presented. If the abstract is selected, you will be asked whether you wish to produce a paper or just give a presentation. You will need to register for the conference to have a confirmed timetabled slot.

How to Make a Submission

This section provides information about how to submit the various types of work for consideration.

Submitting an Abstract
In the first instance we require everyone who wishes to submit their work to the conference to submit an abstract describing the proposed paper, work in progress, presentation etc. Abstracts should be 300-350 words. The abstract submission form will guide you through the process, but we recommend you read the call for papers first to ensure you select the correct track and submission type. Further details on how to write an effective abstract can be found by clicking here.

Submitting a Paper
If your abstract is accepted, you will receive an email inviting you to submit the full paper. This email will confirm the deadline for submission. Please note that this is a FINAL date. Earlier submission is encouraged as it helps us to manage the review process in a timely manner. This is of particular importance if you will need a visa to attend the conference. Below is a summary of what you need to consider when submitting your full paper, PhD paper or Work-in-Progress, but please also download the model paper that explains the conference style in detail. Papers not conforming to the conference style will be returned

• Papers must not exceed 5000 words in length (2000 words for work in progress papers), including abstract, figures, references and appendices, and should not exceed 10 pages. Files should not exceed 3MB in size.
• At the end of the paper before the References include an Ethics declaration, which either states that ethical clearance was not required for the research or if it was, you have described the clearance obtained.
• After the Ethics declaration, include an AI declaration to confirm whether AI tools were used the creation of the paper and if they were, to what extent.
• References should follow the Harvard referencing style, which means that primary references in the text should be in the format (Nugus 1999) and should then be listed at the end of the paper as per the following examples: (See model paper for more detail). Include doi references where possible.

Brooks, I. and Weatherston, J. (1997) The Business Environment: Challenges and Changes, Prentice Hall,London.

Doherty, Noel and Delener, Nejdet. (2001) “Chaos Theory: Marketing and Management Implications”, Journal of Marketing Theory and Practice, Fall, Vol 9, No. 4, pp 66–75.

Poggiolesi, F. (2016) “On defining the notion of complete and immediate formal grounding”, Synthese, 193(10), pp. 3147–3167. doi:10.1007/s11229-015-0923-x.

• Before submitting your paper, please ensure that it has been carefully read for typographical and grammatical errors. If English is not your first language, have your paper proof-read by an English speaking person. Papers will be returned if the standard of English is not considered to be good enough for publication. We do offer proof-reading services, contact elaine.hayne@academic-conferences.org to request a quotation.
• Papers can be produced in any PC or MAC version of Microsoft Word. Do not send your paper in PDF format and should not be zipped. Papers should be submitted as a .docx or .rtf attachment by email to the conference manager. This is the person who sent you the email accepting your abstract. The email address is also given on the conference call for papers.
• Remember to send two version of your paper, one with full author details and one that has had all identifying information removed. All papers received by the due date will be sent for double-blind peer review. You can read the review policy here.

Paper Submission Downloads
The following downloads will help you prepare your paper for submission. Please note the Paper Checklist needs to be returned before a paper can be reviewed. Also note that the Academic Conferences Paper Template is a blank Word file, but it has pre-prepared styles for headings etc. Academic Conferences Model Paper Academic Conferences Paper Template Academic Conferences Poster Guidelines ACIL Paper Checklist Sample Biography

Submitting a Poster

If you are presenting your work via a poster, it is your responsibility to produce the poster and bring it with you to the conference. A poster should be self‐contained and self‐explanatory, allowing the viewer to proceed on his/her own while the author (you) is free to supplement or discuss particular points raised by the viewer. Presentations should be simple and clear and a combination of text and graphics is recommended. Remember that the viewer, not you as in the case of slide presentations, determines the time spent at each poster. Use matt finish rather than glossy paper as varying lighting in the venue can cause reflection on glossy paper. You could also consider using fabric, which is light, easy to hang and to transport.

Poster Layout
Arrange the work in columns rather than rows as this is easier for the viewer to follow. An introduction should be placed at the upper left and a conclusion at the lower right. We prefer posters to be A1 (841 mm x 1189 mm) in size and portrait in layout.

Illustrations
Figures should be designed to be viewed from a distance and should use clear, visible graphics and large type. Each figure or table should have a heading of one or two lines. Additional essential information should be provided below in a legend. Photographs should have good contrast, sharp focus and, if necessary, an indication of scale.

Text
Minimise narrative. Use large type in short, separated paragraphs. Numbered or bulleted lists are effective ways to convey a series of points. Do not set entire paragraphs in uppercase or boldface type. Do not attempt to put the full paper on the poster – no one will stay long enough to read it!

Titles and Fonts
Titles and captions should be short and easy to read, in a sans serif font for preference (e.g. Ariel). Use large lettering as this means a number of people can read the poster from a distance without overcrowding. Remember to caption your poster with the abstract title, author’s names and affiliations.

Poster size
We allow for posters up to A1 in size (594 x 841 mm).

Presentation Guidelines
If you have had a paper accepted, or you have opted to submit only an abstract or extended abstract, you are expected to give a 15 minute presentation of your work. There will be a computer with Powerpoint and Adobe available for you. We strongly suggest that you restrict the number of slides in your presentation to 10 or fewer. You can read more detailed guidelines for presentation preparation .

What do we do with your submission?

A selection panel from the conference committee consider all abstracts received by the published deadline to ensure that the proposed submission is relevant to the Conference.

• Abstract selection notifications sent out to contact authors.
• All papers are double-blind peer reviewed by members of the conference committee to ensure an adequate standard, that the proposed subject of the submitted abstract has been followed, that the paper is of a suitable length, the standard of English is adequate and the paper is appropriately referenced. (Note: For authors whose first language is not English we request that you have your work proof-read prior to submission by a native English speaker (or at least a fluent English speaker. You may like to consider our proof-reading service. Papers can be rejected due to a poor standard of English).
• Papers that are accepted are published in the open access conference proceedings providing at least one author completes conference registration (including payment). See the registration section of the conference website for more information about this. The conference proceedings are available online and as a printed book published with an ISBN and ISSN. Online open access proceedings can be seen here: https://papers.academic-conferences.org/
• If multiple papers are accepted for publication and presentation by the same author, each paper requires a registration fee for it to be included in the proceedings.
• If a paper is reviewed and accepted for the conference (with or without change requests), and an author then fails to register, a £50 review fee will be charged. If an author is unclear whether funding will be confirmed please request an extension for submitting the paper until this is confirmed, which will help to avoid the review fee being levied.

Due to the current political environments and the sanctions placed on Russia we are no longer able to accept submissions, registrations and participation from Russia.