ECSM Registration

Please read the ECSM Registration page carefully before clicking on the Register Now button which will take you to our shop.

We are hoping to be able to meet in person for a physical conference in Larnaca, Cyprus in July 2021. We know however that events over the past 12 months have had a longer lasting impact on participants ability and willingness to travel. Therefore, we are planning for ECSM 2021 to be a “hybrid” conference. This means that we plan to hold a physical conference with virtual elements built into it, with the aim of creating an experience for both those who are able to attend in person and for those who will attend online. You will find options below to register to attend the event either in person or online. Should we have to cancel the physical conference we will offer you the difference as a credit or refund.

    Physical conference

    • Complimentary drink at the pre-Conference registration
    • Entrance to all sessions of the Conference
    • Refreshments and lunch on both days of the Conference
    • A place at the Conference dinner
    • An electronic copy of the Conference proceedings
    • Associated Conference materials.

    Virtual Conference

    • Entrance to all sessions of the Conference
    • Access to the recorded version of the conference
    • An electronic copy of the Conference proceedings
    • Associated Conference materials.

    All prices are in GBP £ (Pounds Sterling). Earlybird Discount is available if booked on or before 22nd April

    Physical ConferenceVirtual Conference
    Early BirdStandardEarly BirdStandard
    Attend the conference with paper publication£368£450£240£265
    Attend the conference with paper publication STUDENT DISCOUNTED RATE (student registration number required)£240£300£210£225
    Attendance with no paper£220£275£50
    Additional Paper (same lead author)£210£210
    Hard copy of Conference Proceedings £55£55
    Extra guest Dinner(s)£50

    Group Discounts

    We offer a group discount of 15% off the registration fee for 3-5 participants and 20% for 6 or more participants. All participants must register together and only one invoice/receipt will be issued. These discounts cannot be combined with any other discounted rate. The system will calculate the group discount automatically once you have selected more than 3 registrations.

    Additional Papers

    Additional papers written and presented by the same author can be added to a full registration for an additional £210. This is only valid when a full registration is also in the author’s name.

    Accommodation

    For information on accommodation please click on the Practical Information button at the top of the page.

    Visa Requirements

    Visitors to Cyprus must hold a valid passport and may require a visa. We recommend that you check with your nearest Cypriot Embassy. Please note that we are not able to arrange visas, but once you have completed the registration and paid in full, we can provide a letter confirming that you have registered and paid to attend the conference. Please read our Visa Information Page and then complete the Information Form.

    Payment Information

    Fees are payable in advance. We accept payment by Visa, MasterCard (credit or debit). We do not accept AMEX, Diners or Maestro cards. You can also pay by GBP cheque/bank draft or by bank transfer. You need to register to obtain an invoice or pay by credit/debit card. The invoice will provide all the information you need to pay by bank transfer.  Click the Register Button at the top of this page to access our shop.

    If payment is made by bank transfer we must receive a copy of the bank transfer document as proof of payment by the payment deadline to ensure that authors’ papers are included in the conference proceedings. Failure to email or fax a copy to us will also mean that the late payment fee will apply (for earlybird payments).

    Payment Deadlines

    Fees are payable in advance. We accept payment by most international credit or debit cards. You can also pay by bank transfer. You need to register to obtain an invoice or pay by credit/debit card. The invoice will provide all the information you need to pay by bank transfer.

    Earlybird Conditions

    Earlybird fees must reach us no later than 22 April 2021. To ensure publication of papers, author payments must reach us no later than 27 May 2021 Registrations can still be made after this date, provided payment is received by credit/debit card at the time of booking.

    Participants arriving at the conference without having pre-registered are welcome subject to availability. Payment will be required on arrival and will be subject to a late registration surcharge of £100 on the relevant fee.

    Changes

    Before finally submitting your registration, please check your order carefully as changes made to bookings after an invoice has been raised will be subject to an administration charge of £25 per change made. If you do notice that you have made a mistake please notify us by email so that we can help you before raising your invoice. All registration queries should be sent to Belinda Burchell

    Conference Proceedings

    Conference proceedings are supplied electronically to participants. You can choose to reserve a hard copy in advance at the special price for collection at the conference (see above).

    Cancellations

    Please refer to cancellation terms and conditions.

    If the physical conference has to cancel

    We will run a physical conference if it is safe to do so at the time and the host university is able to accommodate us. If you register for the physical event and we are unable to run the conference in person, we will change your registration to virtual attendance and offer you the difference as a credit or refund.