ICCWS Registration

Please read the ICCWS Registration page carefully before clicking on the Register Now button which will take you to our shop.

We are hoping to be able to meet in person for a physical conference in Maryland, USA 2023. We know however that events over the past 24 months have had a longer lasting impact on participants ability and willingness to travel. Therefore, we are planning for ICCWS 2023 to be a “hybrid” conference. This means that we plan to hold a physical conference with virtual elements built into it, with the aim of creating an experience for both those who are able to attend in person and for those who will attend online. You will find options below to register to attend the event either in person or online. Should we have to cancel the physical conference we will offer you the difference as a credit or refund.

The ICCWS Registration Fee's quoted below includes:

Physical Conference

  • Entrance to all sessions of the Conference
  • Access to the recorded version of the conference
  • An electronic copy of the Conference proceedings
  • Associated Conference materials

    Virtual Conference

    • Entrance to virtual sessions of the Conference
    • Access to the recorded version of the keynote and other select sessions
    • Associated Conference materials.
    All prices are in GBP £ (Pounds Sterling). Virtual attendance is subject to VAT.   Earlybird Discount is available if booked on or before 20 December 2022
    Physical ConferenceVirtual Conference
    Early BirdStandardEarly BirdStandard
    Attend the conference with paper publication£425£550£295£345
    Attend the conference with paper publication STUDENT DISCOUNTED RATE (student registration number required)£295£375£250£290
    Attend the conference with a Poster/Presentation Only – NO paper publication£290£350£100£150
    Attendance with no paper£280£310£75£90
    Additional Paper (same lead author)£250
    Extra guest Dinner(s)£55

    Group Discounts

    We offer a group discount of 15% off the registration fee for 3-5 participants and 20% for 6 or more participants. All participants must register together and only one invoice/receipt will be issued. These discounts cannot be combined with any other discounted rate. For further details  or to register as a group contact belinda@academic-conferences.org

    Additional Papers

    Additional papers written and presented by the same author can be added to a full registration for an additional £210. This is only valid when a full registration is also in the author’s name.

    Payment Information

    Fees are payable in advance. We accept payment by most international credit or debit cards. You can also pay by bank transfer. You need to register to obtain an invoice or pay by credit/debit card. The invoice will provide all the information you need to pay by bank transfer.

    Payment Deadlines

    Earlybird fees must reach us no later than 20 December 2022 To ensure publication of papers, author payments must reach us no later than 2 February 2023 Registrations can still be made after this date, provided payment is received by credit/debit card at the time of booking.

    Participants arriving at the conference without having pre-registered are welcome subject to availability. Payment will be required on arrival, and will be subject to a late registration surcharge of £100 on the relevant fee.

    Earlybird Conditions

    In order to obtain the Earlybird rate, we must be in receipt of your full conference registration fee by the published Earlybird date. Although we endeavor to notify paper acceptance before this date, external factors may prevent this. In the event of an author subsequently failing to have a paper accepted for the conference, a refund can be made (cancellation charges apply).

    Changes

    Before finally submitting your registration, please check your order carefully as changes made to bookings after an invoice has been raised will be subject to an administration charge of £25 per change made. If you do notice that you have made a mistake please notify us by email so that we can help you before raising your invoice. All registration queries should be sent to Belinda Burchell

    Conference Proceedings

    Conference proceedings are open access and will be published at the time of the conference. They are accessible here:  https://papers.academic-conferences.org/index.php/iccws/

    Cancellations

    Please refer to cancellation terms and conditions.

    If the physical conference has to cancel

    We will run a physical conference if it is safe to do so at the time and the host university is able to accommodate us. If you register for the physical event and we are unable to run the conference in person, we will change your registration to virtual attendance and offer you the difference as a credit or refund.

    Due to the current political environments and the sanctions placed on Russia we are no longer able to accept submissions, registrations and participation from Russia.