- All sponsorships will be awarded on a first come, first served basis. ACI retains the right to reject any sponsor that it deems inappropriate.
- After written acceptance by ACI, the sponsor must provide the sponsorship funds, logo image (in the format required by ACI,) and other details required (such as correct use of the sponsor’s name, trademarks etc) to ACI, within 30 days of receipt of acceptance.
- Sponsorship pledges cannot be processed without payment. Payment is preferred in Pounds Sterling, but other currencies are acceptable. Payment will generally be by direct bank transfer unless other arrangements are agreed.
- The sponsorship fee does not include free conference registration unless specifically stated in the sponsorship opportunity details.
- All sponsorship materials must be submitted 30 days before the conference to ensure inclusion in the productions schedule. Sponsorship pledges after this date may still be accepted with caveats.
- Sponsors may not sublet, assign or apportion any part of the item(s) sponsored nor represent advertise or distribute literature or materials for the products or services of any other firm or organization except as approved in writing by ACI.
- ACI will not be liable for damage or loss to a sponsor’s properties through fire, theft, accident, or any other cause, whether the result of negligence or otherwise.
- No part of an exhibit and no signs or other materials may be pasted, nailed, or otherwise affixed to walls, doors or other surfaces in a way that mars or defaces the premises or equipment and furnishings. Damage from failure to observe this notice is payable by the sponsor.
- Sponsors are welcome to respond to the conference call for papers for consideration with other submissions.
- Sponsors are welcome to offer pledges for single or multiple items/events.
- For sponsorship opportunities that include signage please note that signage space may be limited depending on the venue. ACI will inform each sponsor of the maximum size, number of signs etc.
- In order to limit costs ACI may limit the number of colours used for the printing of sponsor logos.
- If a sponsor wants to negotiate for a higher priced item (e.g., higher quality lunch) than ACI has budgeted for then the sponsor must pay any additional cost for that item in addition to the applicable sponsorship fee.
- The sponsor for a given item at a Conference will be given first right of refusal to sponsor the same item at the price quoted in the following year’s sponsorship package. If the sponsor does not take up repeat sponsorship within 4 weeks of notification by ACI, then the sponsorship item will then be offered on a first-come first-served basis.
|
