Conference
Cancellation Policy
1.
If a registrant is unable to attend an event for any
reason they may substitute, by arrangement with the registrar, someone else
from the same institute/organisation.
2. If a registrant is
unable to attend, and providing the conference organisers
are informed in writing by the final date for payment that is displayed on
the website for the event in question, a registrant can leave the fee paid
with the organisers as payment towards a place at
the same event in the future. In the case of a contributing author, the paper
will not be published in the Conference Proceedings if the fee is held over
for another conference.
3. Where the registrant
is unable to attend, and is not in a position to transfer his/her place to
another person or to another event, then the following refund arrangements
apply:
3.1. Registrations
cancelled more than 60 days before the event will be refunded 80% of the
registration fees.
3.2. Registrations cancelled
less than 60 but more than 30 days before the event will be refunded 50% of
the registration fees.
3.3. Registrations
cancelled less than 30 days before the event will not be eligible for a
refund.
4. For registrations
cancelled less than 30 days before the event that include accommodation we
will attempt to refund the accommodation costs. However as we pay for
conference accommodation in advance, this is not always possible. The more
notice we have the more likely we are to be successful in refunding you.
5. Registrations from
authors cancelled as a result of a paper not being accepted will be refunded
80% of the registrations fees. The remaining 20% of the fee contributes to
administration costs incurred.
6. Cancellations from
authors made after a failed visa application will be refunded all fees paid
in excess of £200, which covers the costs associated with processing the
paper. In this event, the paper will still be published in the conference
proceedings and delegates will receive an electronic copy of the proceedings.
Please see clause 4 above regarding accommodation costs.
7. Any refunds due will
be made within 30 days of confirmation that a refund is due.
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